Event Fulfilment Service from Lumisi

Our Event Fulfilment Service provides companies who exhibit at events, host their own events or just need assistance with managing collateral/materials for their  sales representatives with a complete support solution. Our in-house storage facility allows Lumisi to manage all our clients materials in one secure location, central to the UK. A common challenge our customers face before working with Lumisi is that all their materials are spread across multiple locations around the UK or around the world, meaning they are’n’t entirely sure what materials they have, where they are kept and how many are available, causing their reps to be short of marketing materials when on sales calls or during or exhibitions.

Our unique cloud-based inventory system (known as Inventory 3.0) is our third generation software that has developed over 20 years of working in the industry.  The system gives our clients the ability to view their materials and stock levels at the touch of a button. Client’s can view all the materials (whether its Stands, Promo Products, Literature or Support Materials) page by page or use the multi-level filtering system to narrow the search and find the items they need. The system along with the Lumisi events operations team will then perform a number of checks to confirm availability, check transit times between orders and check that the materials are suitable for the event being planned by testing and checking stands etc.

The Lumisi events team have operated in Logistics for over 20 years providing our client with invaluable expertise in this field. This knowledge gives Lumisi the ability to recommend or choose the most suitable courier and service level depending on the variables based around your event and the deadlines or timescales required. Our on-house team will also liaise with venues, couriers and on-site contacts once the event is finished to ensure any left-over materials are returned into storage, ready for the next event. A return condition report is completed on return, not only to check the quality of the materials but provide detailed analysis of quantities to ensure numbers are always accurate.

As well as Logistics expertise, our team are extremely knowledgeable about events and exhibitions and the stands or materials that show off our client’s brand image whilst at events.  Working closely with the Creative team, Lumisi are able to provide multiple options to the client of what type of stand will suit their style & budget to maximise their exposure at the event. Lumisi will also install and dismantle stands no matter what the size so our client’s can focus on what they do best and not have to think about the logistics or admin that exhibitions require.

Here is a breakdown of the service…

Service Breakdown

  • Online Inventory
  • Project Support
  • Storage & Stock Control
  • In/Outbound Logistics
  • Condition Report

Online Inventory

Over the past 20 years, the software that we provide to our clients has aligned with technological advances and therefore become an integral part of the service.  The cloud-based system (now on a third generation of software) gives our customers the ability to manage all their events and materials from one customisable software that has been developed through experience and client requests. Lumisi are always engaging with our clients to see how the system works best for them, whether that is creating an element just for them or by enhancing the features of the system as a whole, making their lives easier. Client’s can select their materials, provide event details through a checkout form, get status updates of orders, check the courier tracking, check the latest update from the Lumisi team or refer back to historical orders and place repeat orders for those events that are organised year after year.



Storage and Stock Control

An important element of the Event Fulfilment service from Lumisi is ensuring and maintaining up to date and accurate stock levels within our centralised storage facility. This gives our client’s the knowledge to plan ahead for their events, knowing when they need to replace or replenish materials based on their upcoming events and the amounts required for these events. Over the years we have invested heavily in warehousing productivity projects to ensure our operations mirror the client requirements and maintain very high standards. Utilising dedicated warehousing staff and the latest technology advances we are able to push the boundaries and exceed customer expectations in this area. The introduction of Inventory 3.0 also provides stock alerts based on thresholds set by the client, a dedicated account manager will double check availability after each order is placed and Lumisi can provide detailed reports on stock availability and usage. Our Return Condition Reports are also very detailed providing accurate numbers of materials that have been returned, down to the very last pen or post-it notepad!



The logistical part of the Lumisi Event Fulfilment Service is often the area our client’s say is the most valuable to them due to the time it helps them save. As a multi-carrier platform, Lumisi are able to offer the services from courier companies such as DPD, UPS, FedEx, DHL and dedicated SameDay couriers. Utilising the infrastructure these companies have in place, we are able to offer everything from ‘I need it there now’, a next day service in the UK with a 1 hour time slot, a next day service to USA or a 3 day service all over Europe. This flexibility means Lumisi can offer a service that meets the needs of each and every specific order and the expertise of our project managers ensure we can recommend the best option to suit your order at the best cost. For international shipments, Lumisi will complete all the customs paperwork to ensure the shipment has all the necessary paperwork required. All of this from 1 point of contact, no automated customer service phone calls, a single contact that will keep a very close eye on the order and keep you updated of your order progress throughout no matter which courier is delivering your materials.

Creative & Logistics Combine

As well with a dedicated Events team for all things Event Fulfilment, Lumisi provide Graphic Design services for companies of all sizes. This in-house service often combines with the Events team to provide clients with a solution that ticks all the boxes.  Events and exhibitions are your chance to shine and show off your business, ensure you are promoting your brand correctly whilst at these events. Lumisi’s designers are experts in bringing out your company’s qualities through exceptional design. Together with the Events team, we can ensure you get the right stand (whether it’s a modular stand or a portable one) and can event provide you with an installation team so you don’t have to worry about a thing.

Book a Demo

Lumisi have been providing this complete solution to clients for over 20 years. Speak to the Lumisi team today for a demo of Inventory 3.0 to see how it can help your business.

Contact Us

If you would like to speak to a member of the Lumisi team please use the contact form below or call us on +44 (0) 1244 30 40 30

Lumisi Ltd

Cassidy House, Station Road, Chester CH1 3DW.  +44 (0) 1244 30 40 30